Information for Speakers

Need to request a speaker update? Select your session here to submit your changes.

Speaker To-Do List & Timelines

19 November: Registration and hotel block opens on the APGM website. All speakers need to register for the event.

29 January: Complete a dry run of your presentation with your Epic Host.

5 February: Send your speaker intro and slides to your Epic Host.

  • Ensure no PHI or PII is included.

  • Presentations submitted by 5 February will be available on the Session Archive site by 19 February for attendees to preview and follow along during APGM.

  • Presentations updated or submitted after the 5 February deadline will be posted after APGM.

23-25 February: See you at APGM!

Presentation

Creating your Presentation
Most APGM presentations are 45 minutes long, with 30-35 minutes for content and 10-15 minutes for Q&A. If you are part of a joint presentation, you may collaborate with each other or divide the time and speak separately. Please work with your Epic Host if you have questions about the format of your presentation.

An APGM PowerPoint template with a suggested outline is available here.

If you choose not to use the template, please:

  • Limit intros and organisational stats to 1 slide.

  • Set your slide size to widescreen (16:9), instead of the standard (4:3).

  • Use standard fonts that are at least 14 pt and keep color contrast in mind.

  • Include a slide at the end with your contact information.

PHI/PII

Avoid Sensitive Information
Avoid showing Protected Health Information (PHI) and Personally Identifiable Information (PII) in your presentation. This document outlines what is considered sensitive and how you can safely mask it.

PHI/PII Review Process
All presentations go through PHI/PII review before the slides are posted to the Session Archive Site. If any PHI/PII is detected, a presentation will not be posted until all issues are resolved.

Common Infractions
The top three most common offenses include displaying patient-related dates, blurring or pixelating data instead of using solid shapes, and using moveable shapes in PowerPoint. To expedite this process, be sure your slides are safe to post upon submission.

Good to Know

Epic Host
Each session is assigned an Epic Host to provide guidance and feedback as you prepare your slides. You’ll receive an email with your detailed session information and Epic Host in November.

Slide Updates
If you update your presentation (even if you bring it with you on a flash drive or your laptop), please email your Epic Host to make sure your final presentation is posted to the Session Archive site.

Room Setup

  • Rooms will include a presenter podium and stage. A PC preloaded with your presentation will be set up for presenting. Using the provided PC is the most reliable route, but you may also present from your own laptop.

  • If you plan to do an in-system demonstration or have any special technological needs (laptops, mobile devices, etc.), please let your Epic Host know as soon as possible.