Information for Speakers

Request to add, remove, or replace speakers by filling out this survey.

Speaker To-Do List & Timelines

31 July: Registration and hotel block opens on the APGM website.

17 October: Complete a dry run of your presentation with your Epic Host.

24 October: Send your speaker intro and slides to your Epic Host.

    • Ensure no PHI or PII is included.

    • Presentations submitted by 24 October will be available on the Session Archive site by 10 November for attendees to preview and follow along during APGM.

    • Presentations updated or submitted after the 24 October deadline will be posted after APGM.

11-13 November: See you at APGM!

Presentation

Most APGM presentations are 45 minutes, with 30-35 minutes for content and 10-15 minutes for Q&A. If you are part of a joint presentation, you may collaborate with each other or divide the time evenly and speak separately. Please work with your Epic host if you have questions about the format of your presentation.

An APGM PowerPoint template with a suggested outline is available.

If you choose to not use the template, please: 

  • Limit intros and organizational stats to 1 slide.

  • Set your slide size to widescreen (16:9), instead of the standard (4:3).

  • Use standard fonts that are at least 14 pt and keep color contrast in mind.

  • Include a slide at the end with your contact information.

PHI/PII

Avoid Sensitive Information
Avoid showing Protected Health Information (PHI) and Personally Identifiable Information (PII) in your presentation. This document outlines what is considered sensitive and how you can safely mask it.

PHI/PII Review Process
All presentations go through PHI/PII review before the slides are posted to the Session Archive site. If any PHI/PII is detected, a presentation will not be posted until all issues are resolved.

Common Infractions
The top three most common offenses include displaying patient dates, blurring or pixelating data instead of using solid shapes, and using moveable shapes in PowerPoint. To expedite this process, be sure your slides are safe to post upon submission.

Good to Know

Slide Updates
If you update your presentation (even if you bring it with you on a flash drive or your laptop), please email it to your Epic Host to make sure your final presentation is posted to the Session Archive site.

Epic Host
Each session is assigned an Epic Host to provide guidance and feedback as you prepare your slides. You’ll receive an email with your detailed session information and your Epic Host in late July.

Room Setup

  • Rooms will include a presenter podium and may also feature a small stage. A PC with your presentation preloaded will be set up for presenting. Using the provided PC is the most reliable route, but you may also present from your own laptop. 

  • If you plan to do an in-system demonstration or have any special technological needs (laptops, mobile devices, etc.), please let your Epic Host know as soon as possible.